Batch Payout & Fee Decomposition
Equali unpacks every Stripe transfer batch into gross customer card charges, Stripe processing deductions, and refunds before posting to FreeAgent.
Automated payment reconciliation from Stripe to FreeAgent
Match every Stripe payout batch to your FreeAgent bank feed. Equali splits gross card charges, Stripe fees, refunds, disputes, and VAT with 20% off.
Automated Stripe accounting for UK eCommerce businesses
Stripe bundles dozens or hundreds of customer card payments, processing fees, foreign currency conversions, and refunds into a single net bank transfer. Equali posts the complete breakdown into FreeAgent.
Disputes, Reserves & FX Tie-Out
Track disputed card holds, rolling risk reserves, and multi-currency payout batches in dedicated FreeAgent nominal categories.
AUDIT ENTRY#10432
Posted · Verified
Gross Sale£49.99
VAT (20%, incl.)£8.33
Processing fee (2.9%)−£1.45
Net Payout SettledMatched to bank MT940
£48.54Audit Ref: AUD-2026-9921Posted to FreeAgent · 14 Jun
20% FreeAgent Partner Saving
Active FreeAgent customers receive an automatic 20% saving across all Equali plans.
Multi-Currency Payout Batches
Reconcile foreign currency card charges converted by Stripe into your GBP FreeAgent bank account.
Default FreeAgent Category Mapping
Pre-maps Stripe charges to Sales and gateway deductions to Bank/Finance Charges, with full customisation.
Idempotent Payout Protection
Every Stripe payout batch is locked after posting so the same transfer never appears twice in FreeAgent.
AUDIT TRAIL#TX-94021
100% 3-Way Matched
01
Shopify Order#10432
12 Jun · Online Checkout£49.99Gross Sale
02
Stripe Gatewaych_3N84x
Fee deducted: −£1.45 (2.9%)£48.54Net Captured
03
Barclays SettlementMT940
Payout po_941 · 14 Jun£48.54Settled In Bank
Variance: £0.00 (Zero Break)Ledger: Xero JE-8892
From Stripe balance transactions to clean FreeAgent bank matches
Keep gross card turnover and Stripe fees separate: Explaining a net Stripe bank transfer directly as sales in FreeAgent understates both your gross revenue and your merchant processing costs. Equali reads every balance transaction inside the Stripe payout and posts the exact gross sales, fee expense, and VAT breakdown to FreeAgent.
Connect Stripe to FreeAgent in four quick steps
Set up with Stripe and FreeAgent via secure OAuth in minutes.
Authorise your Stripe merchant account and FreeAgent company profile during the Connections step.
Use the guided profile setup to confirm your VAT details and select FreeAgent categories for card sales and Stripe fees.
Check each settled Stripe batch's reconciliation status and post the categorised breakdown to FreeAgent.
MonthlyAnnual Save ~17%
Lite
£15/mo£12/mo
+ VAT/sales tax where applicable
Not available at this volume
1 month of history on setup
- 1 sales or payment integration
- 2 click journal entry posting
- Settlement reconciliations
- Dashboard & standard reports
- Payment Search
- Tax Items
Pro
£30/mo£24/mo
+ VAT/sales tax where applicable
Not available at this volume
6 months of history on setup
- Everything in Lite
- Up to 3 sales or payment integrations
- Slack support
- Daily, weekly or monthly scheduled reports
- Multi-Store Support
Premium
£75/mo£60/mo
+ VAT/sales tax where applicable
Not available at this volume
12 months of history on setup
- Everything in Pro
- Unlimited sales or payment integrations
- Custom reporting
- Ad-hoc Reports
- File Upload
£Custom
+ VAT/sales tax where applicable
Scalable enterprise solutions for more complex requirements
- Everything in Premium
- Unlimited stores
- Unlimited payment providers
- Unlimited sales channels
- Unlimited integrations
- Custom API access integrations
- Priority phone & Slack support
- Custom onboarding & training
Compare all features
| Feature | LiteStart trial | ProStart trial | PremiumStart trial | EnterpriseBook a demo |
|---|---|---|---|---|
| Sales & Payment IntegrationsIncludes eCommerce platforms (e.g. Shopify, Amazon) and payment providers (e.g. Stripe). May require additional setup. | 1 | 3 | Unlimited | Unlimited |
| Accounting IntegrationsIncludes accounting systems (e.g. Xero). May require additional setup. | ||||
| ERP IntegrationsIncludes ERP platforms (e.g. NetSuite). May require additional setup. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Data Update FrequencyHow frequently payment and order data is refreshed via API (where available). | Every 15 minutes | Every 15 minutes | Every 15 minutes | Every 15 minutes |
| Historical Data (On Setup)Amount of past payment/order data processed during initial setup (via API where possible). | 1 month | 6 months | 12 months | 12 months |
| Upload FilesUpload and map CSV, XLS, XLSX or TXT files directly in the Equali dashboard. | - | - | ||
| Multi-Currency SupportReconcile and report on transactions in multiple currencies. | ||||
| Multi-Entity SupportManage and reconcile data across multiple legal entities, subsidiaries or stores in one account. | - | |||
| Custom IntegrationsBespoke API connectors or custom development for proprietary or unique systems. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Custom WorkflowsBespoke workflow setup for your specific use case. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Categorisation & Tagging For Journal EntriesRevenue sub-ledger with categorised breakdowns for posting to specific journals (revenue, fees, etc). | ||||
| Journal Entry PostingDirectly post categorised journal entries to your linked accounting system. | ||||
| Link Journal Entries To Orders/PaymentsTrace and link posted journal entries back to the original order or payment record. | ||||
| Settlement ReconciliationReconciles settlements vs individual payments and related entries. | ||||
| Payment ReconciliationMatches payments from providers with orders from eCommerce platforms, including refunds and chargebacks. | - | - | ||
| Payment SearchSearch for any payment or order using several data points directly from the dashboard. | ||||
| Advanced Reconciliation ToolsBrowse reconciliation results, review reports, resolve breaks and understand why they occurred. | - | - | ||
| Custom Reconciliation RulesCustomisable reconciliation rules, including rule suppression, tolerance thresholds and more. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Cross-Platform ReconciliationsReconciliations across platforms e.g. Shopify store orders reconciled with Stripe payments. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Reconciliation Approval WorkflowA second approver reviews and authorises reconciliation changes before they take effect. | - | - | - | |
| CASS ReconciliationsSpecialised reconciliation workflows for CASS 15 safeguarding reconciliation and reporting. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Split Settlements At Month-EndSplit a settlement that spans a month end so each period's figures are accurate. | - | |||
| Customisable Analytics DashboardCustomisable analytics dashboard with advanced filtering, KPIs and reconciliation breakdown. | ||||
| ReportingStandard and customisable scheduled and on demand reporting. | Standard | Standard | Custom | Custom |
| Scheduled ReportsAutomated reports delivered on a chosen cadence (daily, weekly or monthly) via the dashboard. | Monthly | Daily, Weekly or Monthly | Daily, Weekly or Monthly | Daily, Weekly or Monthly |
| Ad-hoc ReportsGenerate custom reports on demand without waiting for a scheduled run. | - | - | ||
| Flexible Custom FieldsAdd customisable metadata fields to reporting data for better filtering and reporting. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Manual Financial EntriesAdd one-off financial entries directly, outside the automated feed, for cases the connectors don't cover. | - | - | ||
| Tax ItemsMapping and categorisation of tax rates and items from sales channels and payments, for accurate tax reporting and journals. | ||||
| Transaction ViewBreakdown of each transaction, showing all financial entries associated with the order, including sales, refunds, fees and tax. | ||||
| CASS DashboardDedicated view and analytics for CASS reconciliation. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Help and supportAvailable support channels and documentation. | Help centre & support chat | Help centre, support chat & Slack | Help centre, support chat, Slack & phone | Help centre, support chat, Slack & priority phone |
| Accountant AccessDedicated read-only or restricted logins for accountants and external advisors. | ||||
Ready to get started?14-day free trial on self-serve plans | PremiumStart 14-day trial | EnterpriseBook a demo | ||
Trusted by merchants & UK businesses
Customer Story"Thanks to Equali, we are able to control in detail the end-to-end flow of all transactions processed, giving us greater visibility and enabling us to detect any potential leaks or anomalies along the way."
Wouter van HaaftenCFO, Sunday
Related reading & guides
Explore technical guides and architectures for automated reconciliation and accounting.
Accounting6 min read
What is journal entry automation?
Journal entry automation creates the categorised accounting entries for your sales, fees, refunds and payouts without anyone typing them, and reconciles them back to the orders and settlements they came from.
Martin Burn · 22 July 2026Strategy6 min read
Build vs buy: automated reconciliations
Should you build automated reconciliations in-house or buy an off-the-shelf specialist product? The factors to weigh, from opportunity cost and complexity to maintenance.
Martin Burn · 23 July 2026Frequently asked questions about Stripe and FreeAgent integration
How does Equali sync Stripe payouts with FreeAgent?
Equali retrieves each settled Stripe payout batch via API, breaks out card charges, gateway fees, and customer refunds, and posts the categorised settlement into FreeAgent.
How are Stripe card processing fees recorded in FreeAgent?
Equali allocates Stripe processing deductions to FreeAgent's Bank/Finance Charges category by default while recording gross card payments under Sales.
How does Equali handle Stripe disputes and rolling reserves in FreeAgent?
Equali isolates chargeback dispute holds and rolling reserve deductions within each Stripe payout batch so the net total in FreeAgent agrees with your bank statement.
How does Equali handle UK VAT on Stripe payments in FreeAgent?
Equali posts the tax figures reported by Stripe on charges, refunds, and fees, and estimates VAT from your confirmed tax profile whenever a transaction carries no tax data.
Can Equali split Stripe payouts that cross a month end in FreeAgent?
Equali can post each Stripe payout batch either as a single summary or line by line, and splits batches that straddle the end of a month.
How do Stripe users claim the 20% FreeAgent discount?
Equali applies the 20% FreeAgent saving automatically when you start your 14-day free trial from this page or choose FreeAgent during sign-up.
Stop chasing reconciliations in spreadsheets
Connect your channels and providers, and let Equali reconcile, categorise and post every transaction. Start free, or see it on your own data.