Bi-Weekly Disbursement & Reserve Matching
Equali decomposes gross marketplace orders, FBA pick-and-pack fees, sponsored advertising, and withheld account reserves so your Xero bank feed reconciles to the penny.
Turn bi-weekly Amazon disbursement reports into balanced Xero entries. Match every bank deposit in one click with FBA fees, reserves, and VAT split out.
Every two weeks, Amazon transfers a single net deposit after holding back account reserves and subtracting referral commissions, FBA fulfilment costs, and buyer refunds. Equali reconciles the entire statement for your Xero general ledger.
Equali decomposes gross marketplace orders, FBA pick-and-pack fees, sponsored advertising, and withheld account reserves so your Xero bank feed reconciles to the penny.
When a 14-day Amazon disbursement crosses the end of a calendar month, Equali divides the settlement across both accounting periods in Xero.
Suggests standard Xero chart of accounts codes like 200 (Sales) and 404 (Bank Fees), fully editable in setup.
Allocates FBA inventory reimbursements, customer return credits, and marketplace fees to separate Xero nominals.
Post a clean summary per Amazon settlement or individual lines, keeping complete order-level drill-down in Equali.
Locks each Amazon settlement ID once posted to Xero so no bi-weekly disbursement can ever be duplicated.
Stop recording raw Amazon deposits as flat revenue: Coding net Amazon payouts directly to sales in Xero understates both your gross turnover and your FBA costs. Equali pulls the full settlement breakdown via the Equali app in Amazon's Appstore, reconciles every fee and refund, and posts balanced entries to Xero.
Link your Amazon account and Xero organisation in minutes.
Open the Equali listing in Amazon's Selling Partner Appstore, sign in with your Amazon account, and authorise Xero.
Confirm your VAT registration settings and map Amazon sales, FBA charges, and refunds to your Xero chart of accounts.
Verify each settlement's match status in Equali and post balanced breakdowns to Xero for one-click bank reconciliation.
£18/mo£15/mo
+ VAT/sales tax where applicable
Not available at this volume
£36/mo£30/mo
+ VAT/sales tax where applicable
Not available at this volume
£90/mo£75/mo
+ VAT/sales tax where applicable
Not available at this volume
£Custom
+ VAT/sales tax where applicable
Scalable enterprise solutions for more complex requirements
| Feature | LiteStart trial | ProStart trial | PremiumStart trial | EnterpriseBook a demo |
|---|---|---|---|---|
| Sales & Payment IntegrationsIncludes eCommerce platforms (e.g. Shopify, Amazon) and payment providers (e.g. Stripe). May require additional setup. | 1 | 3 | Unlimited | Unlimited |
| Accounting IntegrationsIncludes accounting systems (e.g. Xero). May require additional setup. | ||||
| ERP IntegrationsIncludes ERP platforms (e.g. NetSuite). May require additional setup. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Data Update FrequencyHow frequently payment and order data is refreshed via API (where available). | Every 15 minutes | Every 15 minutes | Every 15 minutes | Every 15 minutes |
| Historical Data (On Setup)Amount of past payment/order data processed during initial setup (via API where possible). | 1 month | 6 months | 12 months | 12 months |
| Upload FilesUpload and map CSV, XLS, XLSX or TXT files directly in the Equali dashboard. | - | - | ||
| Multi-Currency SupportReconcile and report on transactions in multiple currencies. | ||||
| Multi-Entity SupportManage and reconcile data across multiple legal entities, subsidiaries or stores in one account. | - | |||
| Custom IntegrationsBespoke API connectors or custom development for proprietary or unique systems. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Custom WorkflowsBespoke workflow setup for your specific use case. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Categorisation & Tagging For Journal EntriesRevenue sub-ledger with categorised breakdowns for posting to specific journals (revenue, fees, etc). | ||||
| Journal Entry PostingDirectly post categorised journal entries to your linked accounting system. | ||||
| Link Journal Entries To Orders/PaymentsTrace and link posted journal entries back to the original order or payment record. | ||||
| Settlement ReconciliationReconciles settlements vs individual payments and related entries. | ||||
| Payment ReconciliationMatches payments from providers with orders from eCommerce platforms, including refunds and chargebacks. | - | - | ||
| Payment SearchSearch for any payment or order using several data points directly from the dashboard. | ||||
| Advanced Reconciliation ToolsBrowse reconciliation results, review reports, resolve breaks and understand why they occurred. | - | - | ||
| Custom Reconciliation RulesCustomisable reconciliation rules, including rule suppression, tolerance thresholds and more. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Cross-Platform ReconciliationsReconciliations across platforms e.g. Shopify store orders reconciled with Stripe payments. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Reconciliation Approval WorkflowA second approver reviews and authorises reconciliation changes before they take effect. | - | - | - | |
| CASS ReconciliationsSpecialised reconciliation workflows for CASS 15 safeguarding reconciliation and reporting. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Split Settlements At Month-EndSplit a settlement that spans a month end so each period's figures are accurate. | - | |||
| Customisable Analytics DashboardCustomisable analytics dashboard with advanced filtering, KPIs and reconciliation breakdown. | ||||
| ReportingStandard and customisable scheduled and on demand reporting. | Standard | Standard | Custom | Custom |
| Scheduled ReportsAutomated reports delivered on a chosen cadence (daily, weekly or monthly) via the dashboard. | Monthly | Daily, Weekly or Monthly | Daily, Weekly or Monthly | Daily, Weekly or Monthly |
| Ad-hoc ReportsGenerate custom reports on demand without waiting for a scheduled run. | - | - | ||
| Flexible Custom FieldsAdd customisable metadata fields to reporting data for better filtering and reporting. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Manual Financial EntriesAdd one-off financial entries directly, outside the automated feed, for cases the connectors don't cover. | - | - | ||
| Tax ItemsMapping and categorisation of tax rates and items from sales channels and payments, for accurate tax reporting and journals. | ||||
| Transaction ViewBreakdown of each transaction, showing all financial entries associated with the order, including sales, refunds, fees and tax. | ||||
| CASS DashboardDedicated view and analytics for CASS reconciliation. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Help and supportAvailable support channels and documentation. | Help centre & support chat | Help centre, support chat & Slack | Help centre, support chat, Slack & phone | Help centre, support chat, Slack & priority phone |
| Accountant AccessDedicated read-only or restricted logins for accountants and external advisors. | ||||
Ready to get started?14-day free trial on self-serve plans | PremiumStart 14-day trial | EnterpriseBook a demo | ||
"Thanks to Equali, we are able to control in detail the end-to-end flow of all transactions processed, giving us greater visibility and enabling us to detect any potential leaks or anomalies along the way."
Explore technical guides and architectures for automated reconciliation and accounting.
Journal entry automation creates the categorised accounting entries for your sales, fees, refunds and payouts without anyone typing them, and reconciles them back to the orders and settlements they came from.
Should you build automated reconciliations in-house or buy an off-the-shelf specialist product? The factors to weigh, from opportunity cost and complexity to maintenance.
Equali links Amazon to Xero via the Equali app in Amazon's Appstore. Open the app listing, sign in with your Amazon account to grant access, and link your Xero organisation.
Equali can post each 14-day Amazon settlement as a consolidated summary or line by line, and divides cross-month settlements so revenue and FBA costs land in the right Xero accounting period.
Equali accounts for withheld Amazon reserve balances inside each settlement breakdown so the net entry in Xero matches the exact bank deposit on your statement.
Equali posts the tax figures reported by Amazon on every sale, refund, and fee into Xero, and estimates VAT from your confirmed tax profile when a line carries no tax figure.
Equali suggests standard Xero chart of accounts codes, including 200 (Sales) for order revenue and 404 (Bank Fees) for Amazon and FBA deductions, which you can customise in setup.
Equali provides Xero customers with a 14-day free trial on real Amazon settlements. A payment card is entered at sign-up, and no charge is made if you cancel on the Billing page before the trial finishes.
Connect your channels and providers, and let Equali reconcile, categorise and post every transaction. Start free, or see it on your own data.