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Automated marketplace bookkeeping from Amazon to Xero

Turn bi-weekly Amazon disbursement reports into balanced Xero entries. Match every bank deposit in one click with FBA fees, reserves, and VAT split out.

Accurate Amazon settlement accounting for Xero sellers and practices

Every two weeks, Amazon transfers a single net deposit after holding back account reserves and subtracting referral commissions, FBA fulfilment costs, and buyer refunds. Equali reconciles the entire statement for your Xero general ledger.

Bi-Weekly Disbursement & Reserve Matching

Equali decomposes gross marketplace orders, FBA pick-and-pack fees, sponsored advertising, and withheld account reserves so your Xero bank feed reconciles to the penny.

SETTLEMENT BATCH13 Jun Payout
100% Decomposed · Matched
Gross Sales Captured£412,880.00
Refunds−£6,204.15
Chargebacks & disputes−£1,930.00
Scheme & interchange fees−£8,417.62
FX adjustment−£512.09
Net Settled in BankMatched to payout record
£395,816.14
Matched: 4,318 txnsPosted to Ledger · JE-9941

Accrual Period Splitting in Xero

When a 14-day Amazon disbursement crosses the end of a calendar month, Equali divides the settlement across both accounting periods in Xero.

AUDIT ENTRY#10432
Posted · Verified
Gross Sale£49.99
VAT (20%, incl.)£8.33
Processing fee (2.9%)−£1.45
Net Payout SettledMatched to bank MT940
£48.54
Audit Ref: AUD-2026-9921Posted to Xero · 14 Jun
  • Xero Nominal Code Pre-Mapping

    Suggests standard Xero chart of accounts codes like 200 (Sales) and 404 (Bank Fees), fully editable in setup.

  • Warehouse Reimbursements & Returns

    Allocates FBA inventory reimbursements, customer return credits, and marketplace fees to separate Xero nominals.

  • Consolidated or Granular Journals

    Post a clean summary per Amazon settlement or individual lines, keeping complete order-level drill-down in Equali.

  • Idempotent Xero Ledger Sync

    Locks each Amazon settlement ID once posted to Xero so no bi-weekly disbursement can ever be duplicated.

SETTLEMENT BATCH13 Jun Payout
100% Decomposed · Matched
Gross Sales Captured£412,880.00
Refunds−£6,204.15
Chargebacks & disputes−£1,930.00
Scheme & interchange fees−£8,417.62
FX adjustment−£512.09
Net Settled in BankMatched to payout record
£395,816.14
Matched: 4,318 txnsPosted to Ledger · JE-9941

From 14-day Amazon settlements to green Xero bank feed matches

Stop recording raw Amazon deposits as flat revenue: Coding net Amazon payouts directly to sales in Xero understates both your gross turnover and your FBA costs. Equali pulls the full settlement breakdown via the Equali app in Amazon's Appstore, reconciles every fee and refund, and posts balanced entries to Xero.

Connect Amazon to Xero in four quick steps

Link your Amazon account and Xero organisation in minutes.

  1. Open the Equali listing in Amazon's Selling Partner Appstore, sign in with your Amazon account, and authorise Xero.

  2. Confirm your VAT registration settings and map Amazon sales, FBA charges, and refunds to your Xero chart of accounts.

  3. Verify each settlement's match status in Equali and post balanced breakdowns to Xero for one-click bank reconciliation.

MonthlyAnnual Save ~17%

Lite

£18/mo£15/mo

+ VAT/sales tax where applicable

1 store1 month of history on setup
  • 1 sales or payment integration
  • 2 click journal entry posting
  • Settlement reconciliations
  • Dashboard & standard reports
  • Payment Search
  • Tax Items
Start 14-day trial
Most popular

Pro

£36/mo£30/mo

+ VAT/sales tax where applicable

Up to 3 stores6 months of history on setup
  • Everything in Lite
  • Up to 3 sales or payment integrations
  • Slack support
  • Daily, weekly or monthly scheduled reports
  • Multi-Store Support
Start 14-day trial

Premium

£90/mo£75/mo

+ VAT/sales tax where applicable

Up to 5 stores12 months of history on setup
  • Everything in Pro
  • Unlimited sales or payment integrations
  • Custom reporting
  • Ad-hoc Reports
  • File Upload
Start 14-day trial

Enterprise

£Custom

+ VAT/sales tax where applicable

Scalable enterprise solutions for more complex requirements

  • Everything in Premium
  • Unlimited stores
  • Unlimited payment providers
  • Unlimited sales channels
  • Unlimited integrations
  • Custom API access integrations
  • Priority phone & Slack support
  • Custom onboarding & training
Book a demo
Compare all features
Feature
EnterpriseBook a demo
Sales & Payment IntegrationsIncludes eCommerce platforms (e.g. Shopify, Amazon) and payment providers (e.g. Stripe). May require additional setup.13 Unlimited Unlimited
Accounting IntegrationsIncludes accounting systems (e.g. Xero). May require additional setup.
ERP IntegrationsIncludes ERP platforms (e.g. NetSuite). May require additional setup.Enterprise OnlyEnterprise OnlyEnterprise Only
Data Update FrequencyHow frequently payment and order data is refreshed via API (where available).Every 15 minutesEvery 15 minutesEvery 15 minutesEvery 15 minutes
Historical Data (On Setup)Amount of past payment/order data processed during initial setup (via API where possible).1 month6 months12 months12 months
Upload FilesUpload and map CSV, XLS, XLSX or TXT files directly in the Equali dashboard.--
Multi-Currency SupportReconcile and report on transactions in multiple currencies.
Multi-Entity SupportManage and reconcile data across multiple legal entities, subsidiaries or stores in one account.-
Custom IntegrationsBespoke API connectors or custom development for proprietary or unique systems.Enterprise OnlyEnterprise OnlyEnterprise Only
Custom WorkflowsBespoke workflow setup for your specific use case.Enterprise OnlyEnterprise OnlyEnterprise Only
Categorisation & Tagging For Journal EntriesRevenue sub-ledger with categorised breakdowns for posting to specific journals (revenue, fees, etc).
Journal Entry PostingDirectly post categorised journal entries to your linked accounting system.
Link Journal Entries To Orders/PaymentsTrace and link posted journal entries back to the original order or payment record.
Settlement ReconciliationReconciles settlements vs individual payments and related entries.
Payment ReconciliationMatches payments from providers with orders from eCommerce platforms, including refunds and chargebacks.--
Payment SearchSearch for any payment or order using several data points directly from the dashboard.
Advanced Reconciliation ToolsBrowse reconciliation results, review reports, resolve breaks and understand why they occurred.--
Custom Reconciliation RulesCustomisable reconciliation rules, including rule suppression, tolerance thresholds and more.Enterprise OnlyEnterprise OnlyEnterprise Only
Cross-Platform ReconciliationsReconciliations across platforms e.g. Shopify store orders reconciled with Stripe payments.Enterprise OnlyEnterprise OnlyEnterprise Only
Reconciliation Approval WorkflowA second approver reviews and authorises reconciliation changes before they take effect.---
CASS ReconciliationsSpecialised reconciliation workflows for CASS 15 safeguarding reconciliation and reporting.Enterprise OnlyEnterprise OnlyEnterprise Only
Split Settlements At Month-EndSplit a settlement that spans a month end so each period's figures are accurate.-
Customisable Analytics DashboardCustomisable analytics dashboard with advanced filtering, KPIs and reconciliation breakdown.
ReportingStandard and customisable scheduled and on demand reporting.StandardStandardCustomCustom
Scheduled ReportsAutomated reports delivered on a chosen cadence (daily, weekly or monthly) via the dashboard.MonthlyDaily, Weekly or MonthlyDaily, Weekly or MonthlyDaily, Weekly or Monthly
Ad-hoc ReportsGenerate custom reports on demand without waiting for a scheduled run.--
Flexible Custom FieldsAdd customisable metadata fields to reporting data for better filtering and reporting.Enterprise OnlyEnterprise OnlyEnterprise Only
Manual Financial EntriesAdd one-off financial entries directly, outside the automated feed, for cases the connectors don't cover.--
Tax ItemsMapping and categorisation of tax rates and items from sales channels and payments, for accurate tax reporting and journals.
Transaction ViewBreakdown of each transaction, showing all financial entries associated with the order, including sales, refunds, fees and tax.
CASS DashboardDedicated view and analytics for CASS reconciliation.Enterprise OnlyEnterprise OnlyEnterprise Only
Help and supportAvailable support channels and documentation.Help centre & support chatHelp centre, support chat & SlackHelp centre, support chat, Slack & phoneHelp centre, support chat, Slack & priority phone
Accountant AccessDedicated read-only or restricted logins for accountants and external advisors.
Ready to get started?14-day free trial on self-serve plans
EnterpriseBook a demo

Trusted by multi-channel finance teams

Company logoCustomer Story

"Thanks to Equali, we are able to control in detail the end-to-end flow of all transactions processed, giving us greater visibility and enabling us to detect any potential leaks or anomalies along the way."

Wouter van HaaftenCFO, Sunday

Interview Transcript

Wouter van Haaften, CFO of Sunday, on reconciling with Equali

Sunday is a financial technology company that was established in 2021. The company specialises in payment solutions for the restaurant and broader hospitality industry. It operates in three core geographies (the US, France and the UK) and currently employs 130 people across offices in Atlanta, Chicago, London and Paris.

My role as head of finance is to lead the finance and accounting teams, and my responsibilities are mainly about driving Sunday's financial roadmap and making sure our finances remain healthy.

The core challenge we face at Sunday relates to the fact that we process millions of transactions on a weekly basis on behalf of the restaurants. When, in addition to the volume of transactions, we take the complexity of working with several partners along the value chain, it makes the reconciliation exercise very complex from a finance and accounting standpoint.

We decided to work with Equali first and foremost because of the team. The team, coming from a broad range of experience within the FinTech and payments industry, gave us confidence that they would understand our problem and also provide us with the right solution.

In addition, Equali offered us dedicated customer support, on which they have delivered constantly for the past year. Every piece of feedback we have provided has been taken with great seriousness, and they have adjusted their product to suit our specific needs.

We use Equali mainly on the reconciliation front, making sure that the money we collect from the restaurant guest ends up in the right bank accounts at the right time. Equali provides us with an additional layer of confidence that our team's work is accurate.

Beyond the reconciliation piece, we also use Equali for two specific use cases:

First, our cash in transit: having a good understanding of the amount of money flowing through our systems at all times, still due to restaurants.

And second, fee reconciliation: making sure that the money we are being charged by our partners is correct.

The value that Equali provides Sunday today is, first, great control and visibility into the funds that flow through our system. But also, leveraging Equali enables our product and engineering teams to focus on revenue and growth-driven initiatives, such as building new features for the restaurants we serve. And on the finance side, it helps us focus on the more strategic projects, such as optimising our P&L and being a real strategic business partner for the teams.

Related reading & guides

Explore technical guides and architectures for automated reconciliation and accounting.

Accounting6 min read

What is journal entry automation?

Journal entry automation creates the categorised accounting entries for your sales, fees, refunds and payouts without anyone typing them, and reconciles them back to the orders and settlements they came from.

Martin BurnMartin Burn · 22 July 2026
Read article
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Build vs buy: automated reconciliations

Should you build automated reconciliations in-house or buy an off-the-shelf specialist product? The factors to weigh, from opportunity cost and complexity to maintenance.

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Frequently asked questions about Amazon and Xero reconciliation

How do I connect Amazon to Xero with Equali?

Equali links Amazon to Xero via the Equali app in Amazon's Appstore. Open the app listing, sign in with your Amazon account to grant access, and link your Xero organisation.

How does Equali handle Amazon settlements that span two months in Xero?

Equali can post each 14-day Amazon settlement as a consolidated summary or line by line, and divides cross-month settlements so revenue and FBA costs land in the right Xero accounting period.

How are Amazon account reserves tracked in Xero?

Equali accounts for withheld Amazon reserve balances inside each settlement breakdown so the net entry in Xero matches the exact bank deposit on your statement.

How does Equali handle VAT on Amazon sales and fees in Xero?

Equali posts the tax figures reported by Amazon on every sale, refund, and fee into Xero, and estimates VAT from your confirmed tax profile when a line carries no tax figure.

Which Xero nominal codes does Equali use for Amazon FBA fees and sales?

Equali suggests standard Xero chart of accounts codes, including 200 (Sales) for order revenue and 404 (Bank Fees) for Amazon and FBA deductions, which you can customise in setup.

How does the 14-day free trial work for Amazon sellers on Xero?

Equali provides Xero customers with a 14-day free trial on real Amazon settlements. A payment card is entered at sign-up, and no charge is made if you cancel on the Billing page before the trial finishes.

Stop chasing reconciliations in spreadsheets

Connect your channels and providers, and let Equali reconcile, categorise and post every transaction. Start free, or see it on your own data.

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