Manual payment reconciliation is one of the most time-consuming jobs in a finance team: opening provider statements, working out which payout covers which orders, chasing the fees and refunds that do not add up, and keying the result into the accounting system by hand. Automating it removes the repetitive work and leaves your team with only the exceptions that genuinely need judgement.
Here is how to move from a manual process to an automated one with Equali, in four steps and with no development work.
Reconcile your specific platforms
Whether you are connecting Shopify to Xero for multi-rate tax splits, matching Stripe payouts to Xero without manual bank feed adjustments, or unraveling complex Amazon seller settlements, Equali provides automated daily settlement sync directly into your general ledger.
Connect your data sources and accounting system
Connect your sales channels, payment providers and accounting system through the guided setup. Equali pulls order and payout data by API where available, or by SFTP and file upload for bespoke formats, with no development work on your side.
Let automated matching run in real time
Equali matches your payments, payouts and fees against your orders in real time, agreeing every settlement to the transactions that make it up across all your connected sources in one standard format.
Review only the exceptions
Matched items need no attention. Equali surfaces only the discrepancies, each with a break reason, so your team resolves the handful that need a human rather than checking every line.
Post categorised journal entries
Once verified, Equali posts categorised journal entries straight to your accounting system, traceable from the payout back through the fees and refunds to the individual order and the cash in your bank account.
