Automated Deposit Match
Every Stripe bank transfer pairs with matching deposit slips in QuickBooks Undeposited Funds, clearing your Intuit review queue instantly.
Zero-variance payment reconciliation from Stripe to QuickBooks Online
Clear Intuit bank feed review queues in seconds. Equali reconciles gross customer charges, card interchange cuts, refunds, and dispute holds into your QuickBooks Undeposited Funds register.
Streamlined Stripe accounting for QuickBooks finance teams
Transform confusing lump-sum payout deposits into balanced Intuit deposit records with penny-accurate clearing sub-accounts.
Intuit Class & Location Tracking
Direct processing fees, dispute penalties, and chargeback holds into distinct QBO expense lines tagged with custom Classes and Locations.
AUDIT ENTRY#10432
Posted · Verified
Gross Sale£49.99
VAT (20%, incl.)£8.33
Processing fee (2.9%)−£1.45
Net Payout SettledMatched to bank MT940
£48.54Audit Ref: AUD-2026-9921Posted to QuickBooks · 14 Jun
Stripe Billing & Deferred Revenue
Reconcile recurring SaaS subscriptions, deferred revenue schedules, and unearned customer balances into QBO liability registers.
Realized FX Gain and Loss
Track overseas payment conversions in native transaction currencies, posting currency exchange differences to your QBO variance accounts.
Chargeback Inquiry Escrow
Isolate disputed buyer funds held by Stripe into a dedicated clearing register until chargeback decisions are finalized.
Idempotent Intuit API Sync
Deterministic payload hashing prevents duplicate vouchers even when Stripe settlement payout schedules shift over bank holidays.
AUDIT TRAIL#TX-94021
100% 3-Way Matched
01
Shopify Order#10432
12 Jun · Online Checkout£49.99Gross Sale
02
Stripe Gatewaych_3N84x
Fee deducted: −£1.45 (2.9%)£48.54Net Captured
03
Barclays SettlementMT940
Payout po_941 · 14 Jun£48.54Settled In Bank
Variance: £0.00 (Zero Break)Ledger: Xero JE-8892
Post itemised Stripe settlements into your QuickBooks Undeposited Funds
End-to-end accounting traceability from checkout authorization to balance sheet reconciliation. Equali ingests Stripe balance transaction webhooks, separates gross sales, merchant interchange, processing fees, and chargeback adjustments, and posts balanced deposit slips directly into your QuickBooks Online company file.
Connect Stripe to QuickBooks Online in three simple steps
Set up in moments without writing custom scripts or maintaining fragile spreadsheet macros.
Connect your Stripe seller dashboard and QuickBooks Online company file using secure OAuth 2.0 authentication.
Designate your Undeposited Funds clearing register, merchant processing fee expense account, and optional Class tags.
Incoming Stripe payout batches automatically generate balanced deposit slips ready for one-click matching in your Intuit bank feed.
MonthlyAnnual Save ~17%
Lite
$23/mo$19/mo
+ VAT/sales tax where applicable
Not available at this volume
1 month of history on setup
- 1 sales or payment integration
- 2 click journal entry posting
- Settlement reconciliations
- Dashboard & standard reports
- Payment Search
- Tax Items
Pro
$47/mo$39/mo
+ VAT/sales tax where applicable
Not available at this volume
6 months of history on setup
- Everything in Lite
- Up to 3 sales or payment integrations
- Slack support
- Daily, weekly or monthly scheduled reports
- Multi-Store Support
Premium
$119/mo$99/mo
+ VAT/sales tax where applicable
Not available at this volume
12 months of history on setup
- Everything in Pro
- Unlimited sales or payment integrations
- Custom reporting
- Ad-hoc Reports
- File Upload
$Custom
+ VAT/sales tax where applicable
Scalable enterprise solutions for more complex requirements
- Everything in Premium
- Unlimited stores
- Unlimited payment providers
- Unlimited sales channels
- Unlimited integrations
- Custom API access integrations
- Priority phone & Slack support
- Custom onboarding & training
Compare all features
| Feature | LiteStart trial | ProStart trial | PremiumStart trial | EnterpriseBook a demo |
|---|---|---|---|---|
| Sales & Payment IntegrationsIncludes eCommerce platforms (e.g. Shopify, Amazon) and payment providers (e.g. Stripe). May require additional setup. | 1 | 3 | Unlimited | Unlimited |
| Accounting IntegrationsIncludes accounting systems (e.g. Xero). May require additional setup. | ||||
| ERP IntegrationsIncludes ERP platforms (e.g. NetSuite). May require additional setup. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Data Update FrequencyHow frequently payment and order data is refreshed via API (where available). | Every 15 minutes | Every 15 minutes | Every 15 minutes | Every 15 minutes |
| Historical Data (On Setup)Amount of past payment/order data processed during initial setup (via API where possible). | 1 month | 6 months | 12 months | 12 months |
| Upload FilesUpload and map CSV, XLS, XLSX or TXT files directly in the Equali dashboard. | - | - | ||
| Multi-Currency SupportReconcile and report on transactions in multiple currencies. | ||||
| Multi-Entity SupportManage and reconcile data across multiple legal entities, subsidiaries or stores in one account. | - | |||
| Custom IntegrationsBespoke API connectors or custom development for proprietary or unique systems. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Custom WorkflowsBespoke workflow setup for your specific use case. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Categorisation & Tagging For Journal EntriesRevenue sub-ledger with categorised breakdowns for posting to specific journals (revenue, fees, etc). | ||||
| Journal Entry PostingDirectly post categorised journal entries to your linked accounting system. | ||||
| Link Journal Entries To Orders/PaymentsTrace and link posted journal entries back to the original order or payment record. | ||||
| Settlement ReconciliationReconciles settlements vs individual payments and related entries. | ||||
| Payment ReconciliationMatches payments from providers with orders from eCommerce platforms, including refunds and chargebacks. | - | - | ||
| Payment SearchSearch for any payment or order using several data points directly from the dashboard. | ||||
| Advanced Reconciliation ToolsBrowse reconciliation results, review reports, resolve breaks and understand why they occurred. | - | - | ||
| Custom Reconciliation RulesCustomisable reconciliation rules, including rule suppression, tolerance thresholds and more. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Cross-Platform ReconciliationsReconciliations across platforms e.g. Shopify store orders reconciled with Stripe payments. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Reconciliation Approval WorkflowA second approver reviews and authorises reconciliation changes before they take effect. | - | - | - | |
| CASS ReconciliationsSpecialised reconciliation workflows for CASS 15 safeguarding reconciliation and reporting. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Split Settlements At Month-EndSplit a settlement that spans a month end so each period's figures are accurate. | - | |||
| Customisable Analytics DashboardCustomisable analytics dashboard with advanced filtering, KPIs and reconciliation breakdown. | ||||
| ReportingStandard and customisable scheduled and on demand reporting. | Standard | Standard | Custom | Custom |
| Scheduled ReportsAutomated reports delivered on a chosen cadence (daily, weekly or monthly) via the dashboard. | Monthly | Daily, Weekly or Monthly | Daily, Weekly or Monthly | Daily, Weekly or Monthly |
| Ad-hoc ReportsGenerate custom reports on demand without waiting for a scheduled run. | - | - | ||
| Flexible Custom FieldsAdd customisable metadata fields to reporting data for better filtering and reporting. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Manual Financial EntriesAdd one-off financial entries directly, outside the automated feed, for cases the connectors don't cover. | - | - | ||
| Tax ItemsMapping and categorisation of tax rates and items from sales channels and payments, for accurate tax reporting and journals. | ||||
| Transaction ViewBreakdown of each transaction, showing all financial entries associated with the order, including sales, refunds, fees and tax. | ||||
| CASS DashboardDedicated view and analytics for CASS reconciliation. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Help and supportAvailable support channels and documentation. | Help centre & support chat | Help centre, support chat & Slack | Help centre, support chat, Slack & phone | Help centre, support chat, Slack & priority phone |
| Accountant AccessDedicated read-only or restricted logins for accountants and external advisors. | ||||
Ready to get started?14-day free trial on self-serve plans | PremiumStart 14-day trial | EnterpriseBook a demo | ||
Trusted by merchants & FinTechs
Customer Story"Thanks to Equali, we are able to control in detail the end-to-end flow of all transactions processed, giving us greater visibility and enabling us to detect any potential leaks or anomalies along the way."
Wouter van HaaftenCFO, Sunday
Related reading & guides
Explore technical guides and architectures for automated reconciliation and accounting.
Accounting6 min read
What is journal entry automation?
Journal entry automation creates the categorised accounting entries for your sales, fees, refunds and payouts without anyone typing them, and reconciles them back to the orders and settlements they came from.
Martin Burn · 22 July 2026Strategy6 min read
Build vs buy: automated reconciliations
Should you build automated reconciliations in-house or buy an off-the-shelf specialist product? The factors to weigh, from opportunity cost and complexity to maintenance.
Martin Burn · 23 July 2026Frequently asked questions about Stripe to QuickBooks sync
How does Equali match Stripe payouts in QuickBooks Online bank feeds?
Equali creates balanced deposit slips in your Undeposited Funds register detailing gross charges and processing fees, allowing QuickBooks Online bank feeds to display an exact one-click Match.
How are Stripe card processing fees allocated in QuickBooks?
Equali allocates merchant interchange and processing charges as discrete line items to your Payment Processing Fees expense nominal, keeping gross sales and revenue figures intact.
Can Equali handle refunds and disputed customer charges?
Equali debits refunds against customer refund accounts, while active disputes route to a temporary dispute liability account until Stripe resolves the case.
Does this support multiple Stripe accounts or currencies in QuickBooks?
Equali allows you to route multiple Stripe accounts or presentment currencies to dedicated QuickBooks clearing accounts with custom Class and Location tracking.
How does Equali sync Stripe Billing recurring subscription invoices in QuickBooks?
Equali records recurring subscription invoice payments, deferred revenue schedules, and customer credits directly in your QuickBooks customer ledgers.
How are Stripe Connect application fees and vendor transfers recorded in QuickBooks?
Equali segregates marketplace platform commission revenues from vendor payout balances, ensuring your QuickBooks accounts reflect accurate merchant liabilities.
How does Equali account for Stripe rolling balance reserves and deferred payouts in QuickBooks?
Equali tracks rolling reserve balances held by Stripe in a dedicated asset account, balancing each settlement batch without timing discrepancies.
Stop chasing reconciliations in spreadsheets
Connect your channels and providers, and let Equali reconcile, categorise and post every transaction. Start free, or see it on your own data.