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Zero-touch eCommerce accounting for Shopify

Reconcile daily Shopify Payments payouts, merchant processing costs, refunds, and POS transactions directly into your general ledger.

Start 14-day free trialOn Shopify? Get the app

Connected to:

  • Xero
  • FreeAgent
  • QuickBooks
  • NetSuite
  • Stripe
  • Shopify

+ more

Automated Shopify payout accounting across Xero, FreeAgent, QuickBooks & NetSuite

Built for high-growth Shopify and Shopify Plus merchants. Reconcile Shopify Payments, third-party gateways, POS register sessions, and multi-currency payouts automatically.

Penny-Matched Payout Reconciliation

Every Shopify Payments payout batch is decomposed into gross sales, discounts, shipping, refunds, and processing fees to match your bank feed.

  • Shopify
  • Xero
  • FreeAgent
  • QuickBooks
  • QuickBooks
  • FreeAgent
  • Xero
  • Shopify

Multi-Gateway & Clearing Tie-Out

Track Shopify Payments, Stripe, and discount movements across dedicated clearing accounts so multi-gateway checkouts always balance.

AUDIT ENTRY#10432
Posted · Verified
Gross Sale£49.99
VAT (20%, incl.)£8.33
Processing fee (2.9%)−£1.45
Net Payout SettledMatched to bank MT940
£48.54
Audit Ref: AUD-2026-9921Posted to Xero · 14 Jun

  • Shopify Markets & FX

    Reconciles international presentment currencies and foreign exchange conversion spreads automatically.

  • UK VAT, EU OSS & Sales Tax

    Maps standard, zero-rated, and destination tax lines to your exact tax liability nominals.

  • Shopify POS Till Sessions

    Separates retail store card reader settlements and cash float movements from online orders.

  • Idempotent Daily Posting

    Each Shopify payout ID posts once, preventing duplicate entries across weekend and holiday cutoffs.

SETTLEMENT BATCH13 Jun Payout
100% Decomposed · Matched
Gross Sales Captured£412,880.00
Refunds−£6,204.15
Chargebacks & disputes−£1,930.00
Scheme & interchange fees−£8,417.62
FX adjustment−£512.09
Net Settled in BankMatched to payout record
£395,816.14
Matched: 4,318 txnsPosted to Ledger · JE-9941

From Shopify checkout to reconciled general ledger

Every order, gateway fee, refund, and tax line matched to the penny. Shopify Payments bundles hundreds of orders, refunds, chargeback holds, and card processing deductions into a single bank deposit. Equali unpacks each payout batch and posts balanced entries into Xero, FreeAgent, QuickBooks Online, or NetSuite.

From Shopify checkout to ledger in four steps

Install in minutes. After that, online store and POS settlement batches flow automatically into your accounting software.

  1. Add the verified Equali app from the Shopify App Store to connect your store catalog, orders, and payment payouts instantly.

    14-day free trial

  2. Configure currency registers for Shopify Markets international storefronts and physical retail point-of-sale hardware terminals.

    14-day free trial

  3. Examine automated batch reconciliations matching gross checkout volume against card processing deductions and net bank receipts.

    14-day free trial

  4. Transmit daily summary journals isolating item sales, shipping fees, multi-tier sales taxes, and customer chargebacks.

    14-day free trial

Trusted by merchants & FinTechs

Company logoCustomer Story

"Thanks to Equali, we are able to control in detail the end-to-end flow of all transactions processed, giving us greater visibility and enabling us to detect any potential leaks or anomalies along the way."

Wouter van HaaftenCFO, Sunday

Interview Transcript

Wouter van Haaften, CFO of Sunday, on reconciling with Equali

Sunday is a financial technology company that was established in 2021. The company specialises in payment solutions for the restaurant and broader hospitality industry. It operates in three core geographies (the US, France and the UK) and currently employs 130 people across offices in Atlanta, Chicago, London and Paris.

My role as head of finance is to lead the finance and accounting teams, and my responsibilities are mainly about driving Sunday's financial roadmap and making sure our finances remain healthy.

The core challenge we face at Sunday relates to the fact that we process millions of transactions on a weekly basis on behalf of the restaurants. When, in addition to the volume of transactions, we take the complexity of working with several partners along the value chain, it makes the reconciliation exercise very complex from a finance and accounting standpoint.

We decided to work with Equali first and foremost because of the team. The team, coming from a broad range of experience within the FinTech and payments industry, gave us confidence that they would understand our problem and also provide us with the right solution.

In addition, Equali offered us dedicated customer support, on which they have delivered constantly for the past year. Every piece of feedback we have provided has been taken with great seriousness, and they have adjusted their product to suit our specific needs.

We use Equali mainly on the reconciliation front, making sure that the money we collect from the restaurant guest ends up in the right bank accounts at the right time. Equali provides us with an additional layer of confidence that our team's work is accurate.

Beyond the reconciliation piece, we also use Equali for two specific use cases:

First, our cash in transit: having a good understanding of the amount of money flowing through our systems at all times, still due to restaurants.

And second, fee reconciliation: making sure that the money we are being charged by our partners is correct.

The value that Equali provides Sunday today is, first, great control and visibility into the funds that flow through our system. But also, leveraging Equali enables our product and engineering teams to focus on revenue and growth-driven initiatives, such as building new features for the restaurants we serve. And on the finance side, it helps us focus on the more strategic projects, such as optimising our P&L and being a real strategic business partner for the teams.

MonthlyAnnual Save ~17%

Lite

£18/mo£15/mo

+ VAT/sales tax where applicable

1 store1 month of history on setup
  • 1 sales or payment integration
  • 2 click journal entry posting
  • Settlement reconciliations
  • Dashboard & standard reports
  • Payment Search
  • Tax Items
Start 14-day trial
Most popular

Pro

£36/mo£30/mo

+ VAT/sales tax where applicable

Up to 3 stores6 months of history on setup
  • Everything in Lite
  • Up to 3 sales or payment integrations
  • Slack support
  • Daily, weekly or monthly scheduled reports
  • Multi-Store Support
Start 14-day trial

Premium

£90/mo£75/mo

+ VAT/sales tax where applicable

Up to 5 stores12 months of history on setup
  • Everything in Pro
  • Unlimited sales or payment integrations
  • Custom reporting
  • Ad-hoc Reports
  • File Upload
Start 14-day trial
Compare all features
Feature
LiteStart trial
ProStart trial
PremiumStart trial
Sales & Payment IntegrationsIncludes eCommerce platforms (e.g. Shopify, Amazon) and payment providers (e.g. Stripe). May require additional setup.13 Unlimited
Accounting IntegrationsIncludes accounting systems (e.g. Xero). May require additional setup.
Data Update FrequencyHow frequently payment and order data is refreshed via API (where available).Every 15 minutesEvery 15 minutesEvery 15 minutes
Historical Data (On Setup)Amount of past payment/order data processed during initial setup (via API where possible).1 month6 months12 months
Upload FilesUpload and map CSV, XLS, XLSX or TXT files directly in the Equali dashboard.--
Multi-Currency SupportReconcile and report on transactions in multiple currencies.
Multi-Entity SupportManage and reconcile data across multiple legal entities, subsidiaries or stores in one account.-
Categorisation & Tagging For Journal EntriesRevenue sub-ledger with categorised breakdowns for posting to specific journals (revenue, fees, etc).
Journal Entry PostingDirectly post categorised journal entries to your linked accounting system.
Link Journal Entries To Orders/PaymentsTrace and link posted journal entries back to the original order or payment record.
Settlement ReconciliationReconciles settlements vs individual payments and related entries.
Payment ReconciliationMatches payments from providers with orders from eCommerce platforms, including refunds and chargebacks.--
Payment SearchSearch for any payment or order using several data points directly from the dashboard.
Advanced Reconciliation ToolsBrowse reconciliation results, review reports, resolve breaks and understand why they occurred.--
Reconciliation Approval WorkflowA second approver reviews and authorises reconciliation changes before they take effect.---
Split Settlements At Month-EndSplit a settlement that spans a month end so each period's figures are accurate.-
Customisable Analytics DashboardCustomisable analytics dashboard with advanced filtering, KPIs and reconciliation breakdown.
ReportingStandard and customisable scheduled and on demand reporting.StandardStandardCustom
Scheduled ReportsAutomated reports delivered on a chosen cadence (daily, weekly or monthly) via the dashboard.MonthlyDaily, Weekly or MonthlyDaily, Weekly or Monthly
Ad-hoc ReportsGenerate custom reports on demand without waiting for a scheduled run.--
Manual Financial EntriesAdd one-off financial entries directly, outside the automated feed, for cases the connectors don't cover.--
Tax ItemsMapping and categorisation of tax rates and items from sales channels and payments, for accurate tax reporting and journals.
Transaction ViewBreakdown of each transaction, showing all financial entries associated with the order, including sales, refunds, fees and tax.
Help and supportAvailable support channels and documentation.Help centre & support chatHelp centre, support chat & SlackHelp centre, support chat, Slack & phone
Accountant AccessDedicated read-only or restricted logins for accountants and external advisors.
Ready to get started?14-day free trial on self-serve plans
LiteStart 14-day trial
ProStart 14-day trial
PremiumStart 14-day trial

Related reading & guides

Explore technical guides and architectures for automated reconciliation and accounting.

Accounting6 min read

What is journal entry automation?

Journal entry automation creates the categorised accounting entries for your sales, fees, refunds and payouts without anyone typing them, and reconciles them back to the orders and settlements they came from.

Martin BurnMartin Burn · 22 July 2026
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Strategy6 min read

Build vs buy: automated reconciliations

Should you build automated reconciliations in-house or buy an off-the-shelf specialist product? The factors to weigh, from opportunity cost and complexity to maintenance.

Martin BurnMartin Burn · 23 July 2026
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Equali: Shopify Store FAQs

How does Equali reconcile multi-currency sales through Shopify Markets?

Equali tracks original presentment currencies and domestic settlement conversions across Shopify Markets, preventing foreign exchange variances in your ledger.

Does Equali support physical retail sales from Shopify POS?

Equali integrates online storefront transactions and physical Shopify POS register takings into unified clearing accounts for unified store reporting.

How are Shopify gift cards and customer discount codes accounted for?

Equali records gift card redemptions as liability movements and isolates promotional discount codes from gross revenue lines.

Can Equali reconcile external payment gateways like Stripe alongside Shopify Payments?

Equali isolates Shopify Payments and Stripe payouts into individual clearing accounts so each gateway settlement balances independently.

How does Equali handle Shopify Payments processing fee deductions and reserve holds?

Equali deconstructs credit card processing fees, payout adjustments, and rolling balance holds into discrete nominal lines, matching the exact deposit in your bank feed.

How does Equali account for sales tax and UK or EU VAT collected on Shopify?

Equali allocates destination-based sales taxes and domestic VAT rates to dedicated tax liability nominals, ensuring clean quarterly VAT returns.

What happens when a customer returns an item or files a chargeback on Shopify?

Equali posts refund adjustments, restock fees, and dispute inquiry holdbacks to your ledger, adjusting revenue and customer liability balances in real time.