Running Etsy Deposit Balance Tie-Out
Equali tracks your Etsy Payment Account deposit balances and held funds reserves so every bank disbursement in FreeAgent reconciles to the penny.
- Etsy
- Etsy
Automated shop bookkeeping from Etsy to FreeAgent
Stop sorting Etsy monthly CSV statements by hand. Equali posts Etsy sales, listing fees, processing charges, and VAT into FreeAgent with 20% off.
Automated Etsy accounting for UK FreeAgent makers and shops
Etsy keeps a running Payment Account ledger that subtracts listing renewals, transaction fees, regulatory operating fees, and held funds reserves from your shop earnings before disbursing cash. Equali reconciles every deposit for FreeAgent.
Listing, Transaction & Operating Fee Split
Break out 20-cent item listing renewals, transaction commissions, payment processing charges, and regulatory operating fees into clean FreeAgent categories.
SETTLEMENT BATCH13 Jun Payout
100% Decomposed · Matched
Gross Sales Captured£412,880.00
Refunds−£6,204.15
Chargebacks & disputes−£1,930.00
Scheme & interchange fees−£8,417.62
FX adjustment−£512.09
Net Settled in BankMatched to payout record
£395,816.14Matched: 4,318 txnsPosted to Ledger · JE-9941
20% Discount for FreeAgent Makers
Save 20% on every Equali plan automatically when you run your Etsy shop accounting on FreeAgent.
Held Funds Reserve Visibility
Monitor earnings withheld in your Etsy Payment Account reserve until Etsy releases the cash to your bank.
Etsy Tax & VAT Profile Support
Uses the tax figures reported by Etsy on orders and seller fees, or applies your confirmed tax profile rate.
Prevent Duplicate Etsy Postings
Once an Etsy disbursement is sent to FreeAgent, Equali locks that deposit ID so it can never post twice.
SETTLEMENT BATCH13 Jun Payout
100% Decomposed · Matched
Gross Sales Captured£412,880.00
Refunds−£6,204.15
Chargebacks & disputes−£1,930.00
Scheme & interchange fees−£8,417.62
FX adjustment−£512.09
Net Settled in BankMatched to payout record
£395,816.14Matched: 4,318 txnsPosted to Ledger · JE-9941
From Etsy Payment Account ledger to categorised FreeAgent books
No more unpicking running Etsy balances: Because Etsy deducts listing auto-renewals, payment processing fees, and regulatory operating charges directly from your available shop balance, your bank deposit never equals your order total. Equali ingests every Etsy ledger entry and posts balanced, categorised settlements to FreeAgent.
Connect Etsy to FreeAgent in four simple steps
Link your open Etsy shop and FreeAgent account in minutes.
Choose Connect on the Etsy tile during setup, sign in to Etsy so Equali can verify your open shop, and link FreeAgent.
Complete the guided profile step to set your VAT registration details and FreeAgent categories for shop sales and Etsy fees.
Inspect each Etsy disbursement's reconciliation status and post the categorised breakdown straight to FreeAgent.
MonthlyAnnual Save ~17%
Lite
£15/mo£12/mo
+ VAT/sales tax where applicable
Not available at this volume
1 month of history on setup
- 1 sales or payment integration
- 2 click journal entry posting
- Settlement reconciliations
- Dashboard & standard reports
- Payment Search
- Tax Items
Pro
£30/mo£24/mo
+ VAT/sales tax where applicable
Not available at this volume
6 months of history on setup
- Everything in Lite
- Up to 3 sales or payment integrations
- Slack support
- Daily, weekly or monthly scheduled reports
- Multi-Store Support
Premium
£75/mo£60/mo
+ VAT/sales tax where applicable
Not available at this volume
12 months of history on setup
- Everything in Pro
- Unlimited sales or payment integrations
- Custom reporting
- Ad-hoc Reports
- File Upload
£Custom
+ VAT/sales tax where applicable
Scalable enterprise solutions for more complex requirements
- Everything in Premium
- Unlimited stores
- Unlimited payment providers
- Unlimited sales channels
- Unlimited integrations
- Custom API access integrations
- Priority phone & Slack support
- Custom onboarding & training
Compare all features
| Feature | LiteStart trial | ProStart trial | PremiumStart trial | EnterpriseBook a demo |
|---|---|---|---|---|
| Sales & Payment IntegrationsIncludes eCommerce platforms (e.g. Shopify, Amazon) and payment providers (e.g. Stripe). May require additional setup. | 1 | 3 | Unlimited | Unlimited |
| Accounting IntegrationsIncludes accounting systems (e.g. Xero). May require additional setup. | ||||
| ERP IntegrationsIncludes ERP platforms (e.g. NetSuite). May require additional setup. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Data Update FrequencyHow frequently payment and order data is refreshed via API (where available). | Every 15 minutes | Every 15 minutes | Every 15 minutes | Every 15 minutes |
| Historical Data (On Setup)Amount of past payment/order data processed during initial setup (via API where possible). | 1 month | 6 months | 12 months | 12 months |
| Upload FilesUpload and map CSV, XLS, XLSX or TXT files directly in the Equali dashboard. | - | - | ||
| Multi-Currency SupportReconcile and report on transactions in multiple currencies. | ||||
| Multi-Entity SupportManage and reconcile data across multiple legal entities, subsidiaries or stores in one account. | - | |||
| Custom IntegrationsBespoke API connectors or custom development for proprietary or unique systems. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Custom WorkflowsBespoke workflow setup for your specific use case. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Categorisation & Tagging For Journal EntriesRevenue sub-ledger with categorised breakdowns for posting to specific journals (revenue, fees, etc). | ||||
| Journal Entry PostingDirectly post categorised journal entries to your linked accounting system. | ||||
| Link Journal Entries To Orders/PaymentsTrace and link posted journal entries back to the original order or payment record. | ||||
| Settlement ReconciliationReconciles settlements vs individual payments and related entries. | ||||
| Payment ReconciliationMatches payments from providers with orders from eCommerce platforms, including refunds and chargebacks. | - | - | ||
| Payment SearchSearch for any payment or order using several data points directly from the dashboard. | ||||
| Advanced Reconciliation ToolsBrowse reconciliation results, review reports, resolve breaks and understand why they occurred. | - | - | ||
| Custom Reconciliation RulesCustomisable reconciliation rules, including rule suppression, tolerance thresholds and more. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Cross-Platform ReconciliationsReconciliations across platforms e.g. Shopify store orders reconciled with Stripe payments. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Reconciliation Approval WorkflowA second approver reviews and authorises reconciliation changes before they take effect. | - | - | - | |
| CASS ReconciliationsSpecialised reconciliation workflows for CASS 15 safeguarding reconciliation and reporting. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Split Settlements At Month-EndSplit a settlement that spans a month end so each period's figures are accurate. | - | |||
| Customisable Analytics DashboardCustomisable analytics dashboard with advanced filtering, KPIs and reconciliation breakdown. | ||||
| ReportingStandard and customisable scheduled and on demand reporting. | Standard | Standard | Custom | Custom |
| Scheduled ReportsAutomated reports delivered on a chosen cadence (daily, weekly or monthly) via the dashboard. | Monthly | Daily, Weekly or Monthly | Daily, Weekly or Monthly | Daily, Weekly or Monthly |
| Ad-hoc ReportsGenerate custom reports on demand without waiting for a scheduled run. | - | - | ||
| Flexible Custom FieldsAdd customisable metadata fields to reporting data for better filtering and reporting. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Manual Financial EntriesAdd one-off financial entries directly, outside the automated feed, for cases the connectors don't cover. | - | - | ||
| Tax ItemsMapping and categorisation of tax rates and items from sales channels and payments, for accurate tax reporting and journals. | ||||
| Transaction ViewBreakdown of each transaction, showing all financial entries associated with the order, including sales, refunds, fees and tax. | ||||
| CASS DashboardDedicated view and analytics for CASS reconciliation. | Enterprise Only | Enterprise Only | Enterprise Only | |
| Help and supportAvailable support channels and documentation. | Help centre & support chat | Help centre, support chat & Slack | Help centre, support chat, Slack & phone | Help centre, support chat, Slack & priority phone |
| Accountant AccessDedicated read-only or restricted logins for accountants and external advisors. | ||||
Ready to get started?14-day free trial on self-serve plans | PremiumStart 14-day trial | EnterpriseBook a demo | ||
Trusted by UK sellers & creative brands
Customer Story"Thanks to Equali, we are able to control in detail the end-to-end flow of all transactions processed, giving us greater visibility and enabling us to detect any potential leaks or anomalies along the way."
Wouter van HaaftenCFO, Sunday
Related reading & guides
Explore technical guides and architectures for automated reconciliation and accounting.
Accounting6 min read
What is journal entry automation?
Journal entry automation creates the categorised accounting entries for your sales, fees, refunds and payouts without anyone typing them, and reconciles them back to the orders and settlements they came from.
Martin Burn · 22 July 2026Strategy6 min read
Build vs buy: automated reconciliations
Should you build automated reconciliations in-house or buy an off-the-shelf specialist product? The factors to weigh, from opportunity cost and complexity to maintenance.
Martin Burn · 23 July 2026Frequently asked questions about Etsy and FreeAgent integration
How do I connect my Etsy shop to FreeAgent with Equali?
Equali links your Etsy shop to FreeAgent in the Connections step of setup. Select Connect on the Etsy card and sign in to grant access; Equali checks that your shop is open before connecting.
How are Etsy listing fees, processing charges, and operating fees recorded in FreeAgent?
Equali separates listing renewals, transaction commissions, payment processing charges, and regulatory operating fees from your shop revenue, mapping fees to Bank/Finance Charges and orders to Sales by default.
How does Equali handle Etsy held funds reserves in FreeAgent?
Equali accounts for shop revenue held back in an Etsy Payment Account reserve so the net deposit posted in FreeAgent matches the actual bank transfer.
How does Equali handle VAT on Etsy sales and fees in FreeAgent?
Equali posts the VAT that Etsy reports on each order, refund, and fee line. When Etsy does not supply a tax figure for a line, Equali estimates it using the VAT status and rate in your tax profile.
Can Equali split Etsy settlements that cross a month end in FreeAgent?
Equali allows you to post Etsy disbursements either as a consolidated summary or line by line, and divides any deposit that spans across two calendar months.
How do Etsy sellers claim the 20% FreeAgent discount?
Equali reduces your subscription price by 20% automatically when you sign up from this page or indicate that you use FreeAgent during account creation.
Stop chasing reconciliations in spreadsheets
Connect your channels and providers, and let Equali reconcile, categorise and post every transaction. Start free, or see it on your own data.