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Zero-touch eCommerce accounting for eBay Sellers

eBay Managed Payments payouts, final value fees, shipping label costs, and dispute deductions matched directly to your bank feed.

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Connected to:

  • Xero
  • FreeAgent
  • QuickBooks
  • NetSuite
  • eBay

+ more

From eBay payout to bank match in four steps

Configure once. After that, daily and weekly eBay Managed Payments payouts reconcile without manual spreadsheets.

  1. Authenticate your eBay seller profile via official eBay OAuth permissions to enable automated payout data syncing.

    14-day free trial

  2. Map final value fees, international seller surcharges, and postage label purchase registers in your accounting software.

    14-day free trial

  3. Inspect daily payout settlements against incoming bank deposits to guarantee penny-perfect alignment before ledger sync.

    14-day free trial

  4. Publish itemised sales receipts, shipping deductions, and managed payment fees directly to your nominal accounts.

    14-day free trial

Trusted by merchants & FinTechs

Company logoCustomer Story

"Thanks to Equali, we are able to control in detail the end-to-end flow of all transactions processed, giving us greater visibility and enabling us to detect any potential leaks or anomalies along the way."

Wouter van HaaftenCFO, Sunday

Interview Transcript

Wouter van Haaften, CFO of Sunday, on reconciling with Equali

Sunday is a financial technology company that was established in 2021. The company specialises in payment solutions for the restaurant and broader hospitality industry. It operates in three core geographies (the US, France and the UK) and currently employs 130 people across offices in Atlanta, Chicago, London and Paris.

My role as head of finance is to lead the finance and accounting teams, and my responsibilities are mainly about driving Sunday's financial roadmap and making sure our finances remain healthy.

The core challenge we face at Sunday relates to the fact that we process millions of transactions on a weekly basis on behalf of the restaurants. When, in addition to the volume of transactions, we take the complexity of working with several partners along the value chain, it makes the reconciliation exercise very complex from a finance and accounting standpoint.

We decided to work with Equali first and foremost because of the team. The team, coming from a broad range of experience within the FinTech and payments industry, gave us confidence that they would understand our problem and also provide us with the right solution.

In addition, Equali offered us dedicated customer support, on which they have delivered constantly for the past year. Every piece of feedback we have provided has been taken with great seriousness, and they have adjusted their product to suit our specific needs.

We use Equali mainly on the reconciliation front, making sure that the money we collect from the restaurant guest ends up in the right bank accounts at the right time. Equali provides us with an additional layer of confidence that our team's work is accurate.

Beyond the reconciliation piece, we also use Equali for two specific use cases:

First, our cash in transit: having a good understanding of the amount of money flowing through our systems at all times, still due to restaurants.

And second, fee reconciliation: making sure that the money we are being charged by our partners is correct.

The value that Equali provides Sunday today is, first, great control and visibility into the funds that flow through our system. But also, leveraging Equali enables our product and engineering teams to focus on revenue and growth-driven initiatives, such as building new features for the restaurants we serve. And on the finance side, it helps us focus on the more strategic projects, such as optimising our P&L and being a real strategic business partner for the teams.

MonthlyAnnual Save ~17%

Lite

£18/mo£15/mo

+ VAT/sales tax where applicable

1 store1 month of history on setup
  • 1 sales or payment integration
  • 2 click journal entry posting
  • Settlement reconciliations
  • Dashboard & standard reports
  • Payment Search
  • Tax Items
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Pro

£36/mo£30/mo

+ VAT/sales tax where applicable

Up to 3 stores6 months of history on setup
  • Everything in Lite
  • Up to 3 sales or payment integrations
  • Slack support
  • Daily, weekly or monthly scheduled reports
  • Multi-Store Support
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Premium

£90/mo£75/mo

+ VAT/sales tax where applicable

Up to 5 stores12 months of history on setup
  • Everything in Pro
  • Unlimited sales or payment integrations
  • Custom reporting
  • Ad-hoc Reports
  • File Upload
Start 14-day trial
Compare all features
Feature
LiteStart trial
ProStart trial
PremiumStart trial
Sales & Payment IntegrationsIncludes eCommerce platforms (e.g. Shopify, Amazon) and payment providers (e.g. Stripe). May require additional setup.13 Unlimited
Accounting IntegrationsIncludes accounting systems (e.g. Xero). May require additional setup.
Data Update FrequencyHow frequently payment and order data is refreshed via API (where available).Every 15 minutesEvery 15 minutesEvery 15 minutes
Historical Data (On Setup)Amount of past payment/order data processed during initial setup (via API where possible).1 month6 months12 months
Upload FilesUpload and map CSV, XLS, XLSX or TXT files directly in the Equali dashboard.--
Multi-Currency SupportReconcile and report on transactions in multiple currencies.
Multi-Entity SupportManage and reconcile data across multiple legal entities, subsidiaries or stores in one account.-
Categorisation & Tagging For Journal EntriesRevenue sub-ledger with categorised breakdowns for posting to specific journals (revenue, fees, etc).
Journal Entry PostingDirectly post categorised journal entries to your linked accounting system.
Link Journal Entries To Orders/PaymentsTrace and link posted journal entries back to the original order or payment record.
Settlement ReconciliationReconciles settlements vs individual payments and related entries.
Payment ReconciliationMatches payments from providers with orders from eCommerce platforms, including refunds and chargebacks.--
Payment SearchSearch for any payment or order using several data points directly from the dashboard.
Advanced Reconciliation ToolsBrowse reconciliation results, review reports, resolve breaks and understand why they occurred.--
Reconciliation Approval WorkflowA second approver reviews and authorises reconciliation changes before they take effect.---
Split Settlements At Month-EndSplit a settlement that spans a month end so each period's figures are accurate.-
Customisable Analytics DashboardCustomisable analytics dashboard with advanced filtering, KPIs and reconciliation breakdown.
ReportingStandard and customisable scheduled and on demand reporting.StandardStandardCustom
Scheduled ReportsAutomated reports delivered on a chosen cadence (daily, weekly or monthly) via the dashboard.MonthlyDaily, Weekly or MonthlyDaily, Weekly or Monthly
Ad-hoc ReportsGenerate custom reports on demand without waiting for a scheduled run.--
Manual Financial EntriesAdd one-off financial entries directly, outside the automated feed, for cases the connectors don't cover.--
Tax ItemsMapping and categorisation of tax rates and items from sales channels and payments, for accurate tax reporting and journals.
Transaction ViewBreakdown of each transaction, showing all financial entries associated with the order, including sales, refunds, fees and tax.
Help and supportAvailable support channels and documentation.Help centre & support chatHelp centre, support chat & SlackHelp centre, support chat, Slack & phone
Accountant AccessDedicated read-only or restricted logins for accountants and external advisors.
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Equali: eBay Managed Payments FAQs

How does Equali reconcile eBay Managed Payments bank deposits?

Equali matches net funds deposited by eBay against your dedicated clearing account, breaking out gross item prices, buyer-paid shipping, and final value fees.

Can Equali account for eBay postage label purchases and ad promotions?

Equali extracts postage label charges and Promoted Listings ad spend as separate line items, routing them to your designated shipping and marketing expense registers.

How are eBay payment disputes and cancellation refunds handled?

Equali tracks dispute handling fees and buyer refunds as specific debits, ensuring your revenue reflects actual retained income after returns.

Does Equali support international eBay sales and cross-border currency conversion?

Equali records currency conversion margins and overseas marketplace fees for international listings, maintaining clean reconciliation across multiple currencies.

How does Equali handle daily versus weekly eBay disbursement schedules?

Equali aggregates order transactions matching each disbursement schedule, whether your seller account receives funds daily, weekly, or bi-weekly.

Are eBay Promoted Listings Standard and Advanced fees segregated in reports?

Equali categorises Promoted Listings ad spend into discrete marketing expense lines, keeping promotion fees distinct from final value marketplace deductions.

How does Equali record UK VAT on eBay seller and insertion fees?

Equali separates reverse charge VAT and standard input tax on eBay seller invoices, ensuring your periodic VAT returns claim permissible merchant expense deductions.